FAQ Project Plan 365

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How do I apply the "Incomplete Tasks" filter?
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In order to apply the "Incomplete Tasks" filter, go to menu Project - Filter and select Incomplete Tasks or select More Filters then select Incomplete Tasks and click on Apply button.

How do I apply the "In Progress Tasks" filter?
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In order to apply the "In Progress Tasks" filter, go to menu Project - Filter and select More Filters then select In Progress Tasks and click on Apply button.

How do I apply the "In Progress Assignments" filter?
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In order to apply the "In Progress Assignments" filter, go to menu Project - Filter and select More Filters then select In Progress Assignments and click on Apply button.

How do I apply the "Current Sprint Remaining Tasks" filter?
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In order to apply the "Current Sprint Remaining Tasks" filter, go to menu Project - Filter and select Current Sprint Remaining Tasks or select More Filters then select Current Sprint Remaining Tasks and click on Apply button.

How do I apply the "Completed Tasks" filter?
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In order to apply the "Completed Tasks" filter, go to menu Project - Filter and select Completed Tasks or select More Filters and then select Completed Tasks and click on Apply button.

How do I apply the "Completed Milestones" filter?
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In order to apply the "Completed Milestones" filter, go to menu Project - Filter and select More Filters then select Completed Milestones and click on Apply button.

How do I apply the "Active Tasks" filter?
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In order to apply the "Active Tasks" filter, go to menu Project - Filter and select Active Tasks or select More Filters then select Active Tasks and click on Apply button.

What does the “Exit” functionality do?
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The “Exit” functionality quits the application. For the opened project that you’ve changed but not saved, application asks whether you want to save the changes.

How can I delete a mpp file from iOS device?
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To delete the mpp from device follow next steps:
1. Open application
2. Go to menu File – Open from Device
3. From File Explorer locate mpp to delete
4. Long tap on mpp icon until delete option appears.

What are the available views in More Views dialog?
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The available views in More Views dialog that are not displayed in the View Bar are:

1. Backlog Board;

2. Backlog Sheet;

3. Bar Rollup;

4. Current Sprint Board;

5. Current Sprint Sheet;

6. Descriptive Network Diagram;

7. Detail Gantt;

8. Leveling Gantt;

9. Milestone Date Rollup;

10. Milestone Rollup;

11. Multiple Baselines Gantt;

12. Resource Allocation;

13. Resource Name Form;

14. Sprint Board;

15. Sprint Planning Board;

16. Sprint Planning Sheet;

17. Task Board Sheet;

18. Task Details Form;

19. Task Entry;

20. Task Name Form;

What does the “More Views” functionality do?
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More Views functionality opens up a dialog that lists all available views, regardless if they are visible in the menu or not. You can choose to show a view by selecting the view in the list and clicking on the Apply button.

What does the “Export to My Calendar” functionality do?
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The “Export to My Calendar” functionality allows you to export the tasks from the current project to your personal calendar.

We recommend to export your tasks to your personal calendar after you finished your plan, then if you need to export extra tasks, add a notification for that specific task from Task Information dialog. For more information, please read the Task Notification article.

What does the "Print Preview" functionality do?
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The “Print Preview” functionality displays the active view as it will look when printed. The pages to be printed display the information according to settings selected using Page Setup option, such as: hidden columns, added columns, resized columns, resized panels etc. Use this command to check the header, footer, legend, margins and timescale on a view with a timescale.

I want to print in landscape mode my project but get error: not enough memory to print.
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If you try to print your project and get the error: "Not enough memory to print" you might be using a paper size which is too small and too many pages are generated for print because of the size of the project.

How do I print to PDF onto A0 or A1 paper size on Mac?
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If you don’t have A0 or A1 you can create a new one (go to Print dialog and click on paper size combo box and ‘Manage Custom Sizes’) – it will be then saved.

What does the “Timescale” functionality do?
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The “Timescale” functionality allows you to adjust the timescale to show smaller or greater time units, from hours all the way up to years.

What does the "Scroll Bar" functionality do?
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The “Scroll Bar” functionality allows you to move the view contents up and down or left and right.

How to make a tasks background yellow in grid?
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To change the color of the task background, click on the task and then go to Format - Font. In the left lower corner, you have a Box named Background. Change the color and click OK.

How to get a Header and Footer on the documents?
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The Header and Footer customization can be found on File - Print - Page Setup.

What information does a baseline store?
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A baseline saves nearly 20 pieces of information, including totals and time phased information for tasks, resources, and assignments. You can save 1 baseline. Baseline will essentially store 5 things: cost, work, duration, start date and finish date. The baseline is a copy of the Start, Finish, Work, and Cost for all the Resources, plus Duration for all the Tasks in your project. When you do a baseline you save the following data about the project at that specific point in time.

Can I sign out from clouds?
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You are able to Sign Out from Clouds. In order to do that, go to the File menu, select Open then select the desired cloud. In the file picker that appears, click Sign Out button from the upper left side of the dialog. If you want to sign in with a different account, first you must sign out and then sign in with the desired account.

What does the “Advanced Options” functionality do?
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The “Advanced Options” functionality allows you to review or change some view, outline and general options.

How to move a summary task?
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To move a summary task, click on the Task ID column for the summary task you are moving. The cursor turns into a four-way arrow. Click and drag the summary task with all its subtasks to the location in the task list where you want the task listed.

Can I move a task within my list?
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To move a task up or down, click on the Task ID column for the task you are moving. The cursor turns into a four-way arrow. Click and drag the task to the location in the task list where you want the task listed.

What does the “Move Row” functionality do?
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The “Move Row” functionality allows you to move tasks up and down in the task list, changing the way they are structured.

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