To have a task begin X number of days before another task, you need a lead time.Lead time is overlap between tasks that have a dependency.Example: If a task can start when its predecessor is half-finished, you can specify a finish-to-start dependency with a lead time for the successor task. You enter lead time as a negative value.

• Let’s say you have two tasks. Task ID 1 with a duration of 5 days and Task ID 2 with a duration of 3 days. You want that task ID 2 starts with 2 days before task ID 1 ends. In the Predecessors field, we establish a Finish-To-Start dependency and set the lead time -2days: 1FS-2days.

To give permission to team members to unprotect the project without a password, follow the steps below:

1. Go to ribbon - Project tab – Protect Plan and click the Protect Editing button.
2. In the Protect Editing dialog click on the Permissions… button
3. In the displayed dialog click the Add button.
4. Select the team members that will be able to unprotect the project without a password and click the OK button.
5. Click the OK button in Permissions dialog and in the Protect Editing dialog.
6. Confirm the password and click OK.

You can also give permission to unprotect the project without a password from the Options dialog by going to File menu – Options – Protect Plan tab and following the steps described above.

What are the MS Project supported versions?

The following Microsoft Project file formats are supported: Microsoft Project files 2010, Microsoft Project files 2013, Microsoft Project files 2016, Microsoft Project files 2019 and Microsoft Project files 2021. In this way, you don't need to have Microsoft Project installed on your device so that you can access MS Project information. 

To change a task’s duration at any time to reflect the actual amount of time it needs:

1. Go to the Gantt Chart View.
2. In the Duration column for the task, type the duration in minutes (m), hours (h), days (d), weeks (w), or months (mo).
3. If the new duration is an estimate, type a question mark (?) after it.
4. Press Enter.

Be careful about changing a duration by using the Start and Finish columns, especially for linked tasks or automatically scheduled tasks. Your changes might conflict with the task dependencies or task constraints Project is tracking, which can throw a carefully constructed schedule off track.

In order to install Project Plan 365 for Windows, follow the steps below:

1. Go to our Download page.
2. Select the Windows platform and click on the Download Project Plan 365 button.
3. You will be redirected to the Thank you for Downloading Project Plan 365 for Windows page and the download will begin. If the download doesn’t begin, click on Click here to try again link and follow the Download Instructions from page in order to locate the installer.
4. Run ProjectPlan_365_PC.msi and follow the onscreen instructions.
5. Click Finish to end the installation process.

There are more possibilities to cut the row corresponding to a task or resource:

1. Use the Cut option under Task tab.
2. Use CTRL+X / Command+X combination on your keyboard.
3. Select Cut Task or Cut Resource from the contextual menu after you right click on a task/resource ID.

After you cut the entire row, you must use the Paste command to insert the task or resource in another destination location from your project. To perform this, you have several possibilities:

1. Use CTRL+V / Command+V combination on your keyboard.
2. Click on Paste option from the Task menu.
3. Select Paste option from the contextual menu after you right click on a task/resource ID.

To purchase the Business Subscription from App Store, please follow the steps below:

1. Download and install our latest Project Plan 365 application from Apple Store.
2. Once you open the application the Get Started dialog will appear. Click on the Start your free 30 days Trial Now button.
3. A dialog will be displayed that presents you the Project Plan 365 Subscription Plans.
4. Click the Start Business Subscription button.
5. Insert your Apple ID and password and then click Buy.
6. Confirm the subscription and accept the Subscription Terms.
7. Wait for the confirmation message.
8. In the Sign Up to Project Plan 365 dialog, insert your email and password or Sign Up with a third party account.
9. Click the Sign Up to Project Plan 365 button.

In order to purchase the Business Subscription directly from our application, follow the steps below:

1. Sign In in our application with your Business trial account or Business Trial Expired account.
2. Click on the “Buy” button from the “Business Trial Subscription Expires in… days” bar or go to File menu – Account and click the Purchase button.
3. A dialog will appear where you have to choose what subscription you want to buy - select Business.
4. Select the desired quantity and insert the Billing info, the Credit card info.
5. Click on Place Order button.

To export the tasks to your personal calendar, follow the steps below:

1. Go to menu Share – Export – Export to My Calendar.
2. On the Reminder section you can select when to be notified: None, On Start or 15 minutes before.
3. On the Items section you can select to export the tasks from the entire project (Project option), the tasks from the current view (View option) or the selected tasks (Selected option).
4. On Details section you can select what information to export about the tasks: Task Name, Notes, Resource Names.
5. On the Criteria section you can specify the criteria to export the tasks: No criteria, Only the future tasks (Future only option) or Milestones only.

There are three possibilities:

1. If you purchased a subscription from our website, that subscription is assigned to your email address on which you were logged in when the payment has been done. Therefore, your subscription will remain active on your email address for 1 year.
2. If you purchased a subscription from Apple Store, that subscription is assigned to your Apple Store account. Therefore, your subscription will remain active on your App Store account for 1 year.
3. If you purchased a subscription from Microsoft Store, that subscription is assigned to your Microsoft Store account. Therefore, your subscription will remain active on your Microsoft Store account for 1 year.

Use the Task Sheet view to:

1. View a list of tasks and task information quickly when you don’t need to see the information graphically over time.
2. Review progress by comparing planned (baseline) dates and actual start and finish dates, and by checking the progress of each task.
3. Establish sequential task dependencies by linking tasks. When you link tasks, you can see how a change in the duration of one task affects the start and finish dates of other tasks, as well as the project finish date.
4. Assign personnel and other resources to tasks.

The Font and the Text Style functionalities serve different purposes, as presented below:

1. Text Style: Use this functionality to format all tasks or resources in a particular category, such as summary tasks, critical tasks, over allocated resources, column titles, the timescale, and bar text on the Gantt Chart.
2. Font: The Font command affects only the task you select.

Note: Individual text formatting overrides formatting applied using the Text Styles command. For example, if you use the Text Styles command to format all noncritical tasks as regular 8-point, you can use the Font command to format a selected noncritical task as 10-point italic.

To use the Standard subscription purchased from Microsoft Store on other platforms, follow the steps below:

1. Download, install and open our application from Microsoft Store.
2. Go to menu Help – Subscriptions.
3. Click the Restore Standard Subscription button and wait for the confirmation message.
4. If you don’t have a Project Plan 365 account, Sign Up here.
5. Sign In inside the application in order to copy the subscription information from Microsoft Store to your Project 365 account.
6. To use the subscription on other device/platform, Download and install the latest app from our website and then Sign In with your email and password inside the application (look upper right corner for Sign In button).

 There are three possibilities you can share your project with your team members:

1. By using the “Share” option from the “Share” menu;
2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
3. By going to the File menu - Open - Box and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

There are three possibilities you can share your project with your team members:

1. By using the “Share” option from the “Share” menu;
2. By clicking on the Share Project button from the Share bar that appears immediately after opening a file;
3. By going to the File menu - Open - Dropbox and in the file picker, right click on the project you want to share and choose “Share” option;

Then, just type the E-mail address and a message and click on one of the three options available in the Share Projects with the Team Members dialog: Copy Link, Send as PDF, Send as MPP. Then, click on the Share Project button from the dialog and the E-mail will be sent to the added e-mail address.

In order to purchase the Standard Subscription directly from our application, follow the steps below:

1. Sign In in our application with your Standard Trial account or Standard Trial Expired account.
2. Click on the Buy button from the Standard Trial Subscription Expires in… days bar or go to File menu – Account and click the Purchase button.
3. Click on the Buy Subscription button associated with the Standard subscription.
4. Select the desired quantity and insert the Billing Info and the Credit Card Info.
5. Click on Place Order button.

Calendars are used in Project Plan 365 to schedule your project and to identify working times to determine when resources in your organization are available to work on tasks in your project.

Typically, calendars are assigned to resources so that the application can track when resources are available to work on tasks to which they are assigned. Take into account that you need to set up calendars for your project before you can assign them to resources.

To define unique or specific exceptions for working time and non-working time, you can create a task calendar.

In order to obtain better printed projects and to make all the Gantt bars visible in your print, we advise to make sure that in the Page Setup dialog, in Timescale you have selected the desired dates between which to print your project.

Also, for better results, you can customize the way the time period over which your projects extends according to your needs by going to Format -> Timescale. You can show the entire Gantt in a contracted or expanded version in order to show as much of the tasks you want.

After you customized the Timescale you can go to the menu File - Print.

You can apply a zoom in/zoom out in Task Usage view by going to the Project menu - Zoom. In this way, you can zoom out to get a bigger picture of your project’s tasks by displaying Years and Months and you can zoom in to see the exact start and finish dates for your project’s tasks by changing the timescale to Weeks and Days.

You can apply a zoom in/zoom out in Resource Usage view by going to the Project menu - Zoom. In this way, you can zoom out to get a bigger picture of your project’s tasks by displaying Years and Months and you can zoom in to see the exact start and finish dates for your project’s tasks by changing the timescale to Weeks and Days.

If you don’t see Project Plan 365 folder in On my [Device] section, it means that you have no projects saved in Project Plan 365.Use these steps to view projects created with Project Plan 356 in Files app:

1. Open Project Plan 365.
2. Create a new file or open an existing one from a cloud location.
3. Make the desired changes to the project, if needed.
4. Go to File - Save as - Device, enter a name for your file and press Save.
5. Open Files app. Now, in “On my [device]” section you should see a folder called Project Plan 365 and inside this folder the file you just saved.

If you have a paid Standard Subscription and you have started the Business Trial by mistake please follow these steps:

1. Go to Online Portal.
2. Sign In with your email and password.
3. Then, in Account page, click on Cancel Subscription button.
4. Sign Out and back Sign In inside application with your email and password or close and reopen the application.

You can also cancel the subscription directly from the application by clicking the Cancel Subscription button from the File menu - Account tab.

When you copy a task, the following information about it will be copied: task name, duration, work, cost, start and finish dates, constraints, task calendar, task mode, task type, assigned resources, %complete, %work complete, notes, actual duration, remaining duration, actual cost, remaining cost, actual work, remaining work, baseline start, baseline finish, baseline work, hyperlink, address and subaddress.There are more possibilities to copy a task:

1. Click Copy option from Task tab.
2. Press CTRL+C / Command+C
3. Select Copy Task from contextual menu after you right click on a task.

In order to paste a task, select the rows where you want to paste the selection and click Paste.