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FAQ › Category: How do I...?
How do I group tasks in Gantt Chart view?
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Answer
To group the tasks in Gantt Chart view, please go to menu Project - Group.  
How do I apply a filter in Gantt Chart view?
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The Gantt Chart view can use any of the task filters to display only the tasks you want to see. When you select a filter, both the sheet and chart portions of the Gantt Chart display the information as defined by that filter's criteria. The default filter is the All Tasks filter. To apply a filter, go to menu Project – Filter.
How do I apply a different table in Gantt Chart view?
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The sheet portion displays categories of information about the tasks, arranged in tables. For example, the default table for the standard Gantt Chart view is the Entry table, but you can select any of the Gantt Chart tables by going to menu Project - Tables.
Can I add bar texts in Gantt Chart view?
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A various project information (such as duration, constraint type, finish etc) can be used for the bar texts in order to describe a task. The position of the bar texts can be: left, right, top, bottom and inside. To add a bar text, double click on that specific bar and in Bar Text tab select the information that you want to be displayed.
How are the task dependencies displayed in Gantt Chart view?
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The Gantt panel display links that show the predecessor or the successor relation between tasks.
How is the deadline displayed in Gantt Chart view?
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A deadline indicates the target date when the user wants a task to be completed. The deadline is displayed in Gantt chart as a green arrow.
How are the Gantt bars drawn in Gantt Chart view?
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By default, the Gantt chart displays blue bars for common Tasks, black rhombuses for Milestones, blue bars connected with suspension dots for Task Splits, black bars for Summary Tasks. The background displays the Project's calendar time span.
How do I customize or format the Gantt Chart view?
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Answer
To customize the Gantt Chart view, you can change:

Layout options - options for drawing the links between tasks, date format, bar height, etc.
 
Bar styles - the styles for drawing the bars and displaying information about bars in the particular view

Text styles - the font styles for the various texts in the view

Bar formatting - the specific formatting of a particular bar in the chart, in case the project manager intentionally changed the format to make the task stand-out from the others by its visual presentation

Row, Column, and Cell Font formatting - the specific font formatting of a particular row, column, or cell in the sheet portion of the view, in case the project manager intentionally applied a different format to highlight the particular task, field, or value
 
Progress Lines formatting - the progress lines activated for the view and formatting options related to them

Timescale formatting - the formatting of the different timescale tiers, as well as the calendar and presentation of the working and non-working days

Gridlines formatting    - the formatting of the different gridlines for the sheet and chart portions of the view

Drawings - the different drawings and text boxes placed on the chart by the project manager, in order to place additional information for the tasks or emphasize a certain phase in the plan.

You are also able to customize the Gantt Chart views, using one of the following opportunities:

Change the different Layout options for the active Gantt Chart view.

Display, hide, or change the appearance of the timescale tiers.

Display, hide, or change the appearance of nonworking time.

Create a combination view for the Gantt Chart view to display additional information about the tasks or about the resources assigned to those tasks in a different view.
What is the Gantt Chart view?
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The Gantt Chart view displays task information in two panels: the left panel displays information as a sheet and the right panel displays information as a chart. Panel 1 displays the task information as a sheet and includes details about start and finish task dates, resources assigned to them or % complete. The following columns are usually referred: Id, Indicators, Name, Duration, Start, Finish, Resource Names, Percent Complete, Predecessors. Panel 2 displays the Gantt bar representation of the tasks. The bar's length and position on the timescale indicate when that task begins and ends. In addition, the position of one task bar in relation to another indicates whether the tasks follow one another or overlap.

What is the maximum number of users that can be in Collaboration mode at the same time?
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The maximum number of users that can be in collaboration mode at the same time is 10.
How do I exit the Collaboration mode?
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To exit the collaboration mode, you can close the file by going to menu File – Close, or click on the Real-Time Collaboration Toggle in the Quick Access Toolbar or press on the Exit button.
Any team member can enter in exclusive or real-time collaboration mode?
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Only the Editors can enter in Real-Time Collaboration mode. Read-Only team members are not able to open files on Drive 365 in either Exclusive or Real-Time Collaboration mode.
What is Real-Time Collaboration feature?
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Real-Time Collaboration (rTc) is a feature of Project Plan 365's Business (PMO) Plan that allows multiple users to collaborate in real-time with each other while constructing or updating a project plan stored on Drive 365. For example, a project plan can be set up to allow team members to update their own % completes, thus freeing up the plan owner to do other work.
What does the “Create New Project” functionality do?
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The “Create New Project” functionality allows you to create a new project from Project Plan 365 Portal,  using our web application.
On what platforms can I move tasks in Team Planner view?
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You can move tasks in Team Planner view on Project Plan 365 for Windows, Mac and iOS.
Can I upload a subproject from the local device?
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At this point, you can upload a subproject from the local device only on Project Plan 365 for Windows, Mac and iOS. In order to upload a file from the local device, go to menu Project - Subproject - Computer.

How do I change the Date Display Format for bars in Gantt Chart?
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To change the Date Display Format for bars in Gantt Chart, using the Gantt Chart view, go to menu Format – Layout and select a date format in the Date Format box then click on the OK button.

How do I change the appearance of link lines between Gantt bars?
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To change the appearance of link lines between Gantt Chart bars, using the Gantt Chart view, go to menu Format – Layout and select the desired type of link line, then click on the OK button.

What does the “Layout” functionality do?
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The “Layout” functionality allows the user to modify the Gantt Chart in several ways to make it easier to review. You can adjust the height of bars, the link design between bars, modify the date format of the bars, roll-up tasks so that a projection of the subtasks on Gantt Chart bar is displayed at the summary task.

How can I install the application on other device or platform?
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Answer

​If you purchased the subscription from our website, please download and install our latest application from this link: https://www.projectplan365.com/download/.

Then, Sign In with your email and password inside the application (look upper right corner for Sign In button).

Why are the options in the resource menu grayed out?
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If the resource tabs from the Resource menu are grayed out, you need to select the Resource Sheet View from the View menu and then go to the Resources menu.

When I assign a team member to my organization, will he/she receive an email?
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When you assign a team member to your business, if he/she has an account on our website, he/she will receive an email to join your Business. If the assigned team member doesn't have an account, the user receives a link inside the email to set the password for his new account.​​

I cannot see the Gantt Chart view.


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Answer

In order to use the Gantt Chart view, go to menu View - Gant Chart. Please know that the Gantt Chart view is the default view for the new projects.

I can't use the Free Viewer mode without the tool showing me the window to Start the Free Trial.
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Answer

When using Project Viewer 365 in free viewer mode, please make sure you are in Gantt Chart, Resource Sheet or Task Sheet view as only these 3 views are free.

Is there a free version that I can use?
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Answer

You can use our application in Free Read-Only mode in our web application or installing the application on your local device: https://www.projectplan365.com/download/ 

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