The Dashboard functionality allows you to aggregate multiple project files (either located on your machine or online) in a virtual master project to help you get a higher-level perspective on your projects.

To remove a Password from a MPP file, go to menu File – Options – Protect Plan Tab and from the “Encrypt the content of the project” section delete the set password then click the “OK” button. In the “Remove password confirmation” dialog click “Yes” to remove the password and “No” to keep it.

The difference between “Simple Sharing” and “Real-Time Collaboration” is that Real Time Collaboration is a feature available only for Business subscription, which allows the users the possibility to modify at the same time a file saved in Drive365. Any member of your organization that is in Collaboration mode can see in real time any modification made at that time by another member of the organization.

The “Split Tasks” functionality, as the name describes it, allows the possibility to interrupt work on a task, due to cases such as an unplanned event or even a task reprioritization, you can split the task so that part of it starts later in the schedule.

To set a Password for a MPP file, go to menu File – Options – Protect Plan Tab and in the “Encrypt the content of the project” section type a password then click the “OK” button. In the “Confirm Password” dialog type again the password and click the “OK” button. Then go to menu File – Save As - “Computer” / or Clouds, type a name and click the “Save” button to save your password protected MPP file.

Note that if you lose or forget the password, it cannot be recovered. It is advisable to keep a list of passwords and their corresponding document in a safe place.

To enable field protection, go to ribbon – Project tab – Protect Plan and click the Allow Edit Fields button. A dialog will be displayed where you can specify the fields that will be unlocked by a password when project is protected. You may also specify who can edit the fields without a password. The permissions can be set only for team members with an Editor role.

Note that this functionality is only for Business subscription.

You can also enable field protection from the Options dialog by going to File menu – Options – Protect Plan tab and clicking on the Allow Edit Fields button.

To install Project Viewer for Mac, download the PKG install Program from our site: Download Project Viewer 365 and follow these steps:

1. Log on to your computer with administrative rights.
2. Locate the Project Viewer pkg install program.
3. Run ProjectViewer_365_Mac.pkg and follow the onscreen instructions.
4. Click Close to end the installation process.

After installation, the application is automatically installed in the /Applications folder, and the application icon appears in Launchpad.​​

Before printing your project we advise you to:

1. Pick the view you want.
2. Format the view as desired.
3. Change the view so it shows only the data you want to share.
   For example: Hide subtasks to show only top-level tasks. Sort tasks or dates to highlight specific info. Hide columns temporarily so they don’t appear in the printout.
4. Use the Print option from Page Setup or Print options from the main page to print the active view of the current project.
5. Select a printer and the desired settings and click Print.​

I want to export my plan, but it keeps showing me an alert box saying "There is no email, you need to configure an email account to use this feature" after I choose any option in export to (pdf, image, mpp)

The message that you received should only appear if you don’t have an email account set up and emails cannot be sent. This is not our implementation, we just ask the system if a mail can be sent and if the answer is Yes we then proceed with our implementation.

Please check Settings - Contacts - Default account to make sure the correct account is set. Also, you need to make sure that you have the correct credentials in Mail app. We found a discussion thread about a similar issue, maybe it helps: Apple Discussion.

In order to view the outline levels, follow the steps below:

1. In the View menu, click Gantt Chart.
2. In the Task Name field, select the summary task containing the subtasks you want to show or hide.
3. Go to the Project menu and select the Outline option.
4. To show the subtasks click Show subtasks and to hide them click Hide Subtasks.
5. In order to show all the subtasks, click All subtasks.

You can also show and hide subtasks by clicking the summary task’s outline symbol. Outline symbols indicate whether a summary task has subtasks displayed - or does not have subtasks displayed +.

Here are two links about zooming, one for macOS and one for Apple TV:

1. Zoom on Apple TV
2. Zoom on macOS

You can try both zoom solutions from macOS or Apple TV.

To access a project plan from Google Drive, click File - Open - Google Drive. A message will appear that says to Sign In with your Google account in the web page you are redirected to. After that, select an account or type your credentials. Go back to the application.

There are several ways to open a project from the file picker:

1. Double click on a project;
2. Select a project and click Open button;
3. Right-click on a project and select Open in contextual menu;
4. Select a project and click Enter key.

Go to System Preferences – Accessibility-Zoom and check the option “Use keyboard shortcuts to zoom”. Then, please use the following commands in order to Zoom In/ Zoom Out:

1. Option-Command-8: This turns the zoom function on or off. Obviously you want it on, but it’s a handy way to check if you’re unsure.
2. Option-Command-Plus Sign (+): The equal sign version is the way to zoom in on your Mac. Use this input to embiggen.
3. Option-Command-Minus (-): Zoom out with this function when you are done, or when you want to navigate faster.

In order to add a new team member, follow the steps below:

1. Go to our Online Portal page and Sign In with your email and password.
2. Click on “Team” tab and then click on the “Add new team member” button and insert the user’s email address, set the name and the role to “Read Only”.
3. Click on the “Add new team member” button.
4. The invited user will receive an email to join your organization. If the team member doesn’t have an account on our website, in the received email will be a link where the team member can set the password for his account.

To unprotect the project, go to ribbon – “Project” tab – “Protect Plan” and click the “Unprotect Editing” button. If you have given permission to unprotect the project without a password, a confirmation dialog will be displayed to unprotect the project. If you were not given permission to unprotect the project without a password, a dialog where a password is required will be displayed.

You can also unprotect the project from the Options dialog by going to File menu – Options – “Protect Plan” tab and clicking on the “Unprotect Editing” button.

The information in assignment information dialog is organized in three tabs: General, Tracking and Notes.

1. General tab: displays basic information regarding the assignment such as task, resource, work, work contour, start and finish dates, cost rate table, units, booking type, cost, assignment owner
2. Tracking tab: displays information such as task, resource, work, actual work, actual start, actual finish, actual cost, % work complete, remaining work, cost rate table
3. Notes tab: displays the notes for a resource assignment (in case there is any)

In order to allow multiple team members to work together on a project, they can use the Real Time Collaboration feature. To enter in Real-Time Collaboration mode, follow the steps below:

1. First, you need to Sign In with your email and password inside Project Plan 365 app with an Editor account.
2. Go to the menu Share – Real-Time Collaboration or click on the Real-Time Collaboration Toggle in the Quick Access Toolbar.
3. If your file is not saved in Drive 365 cloud, you will be asked to save the file in Drive 365 and then the mpp file will be opened in Real-Time Collaboration mode.

After saving your first file to My Projects – Drive 365 you can open it using the File - Open - My Projects – Drive 365 menu option, or you can access it from your Recent Projects list. In the Open from Drive 365 dialog there are several ways to open a file:

1. 1. Double click on a project;
   2. Select a project and click Open button;
   3. Right-click on a project and select Open in contextual menu;
   4. Select a project and click Enter key.

The My Projects – Drive365 dialog can be also accessed from File menu – Home tab – Projects button.

A baseline is a static copy of plan data that’s compared with actual and current data. It refers to a set of data about project that represents state before the work actually began.

Baselines helps to compare actual vs. planned. Baseline schedule means taking a copy of your schedule and set aside for comparison later on. A baseline is a snapshot/a picture of your project at a particular moment in time.

Baseline is a copy of the final approved schedule. It is the target to aim. As much is possible, the baseline should remain the same throughout the project.

You can apply a zoom in/zoom out in Gantt Chart view by going to the Project menu - Zoom. In this way, you can zoom out to get a bigger picture of your project’s tasks by displaying Years and Months and you can zoom in to see the exact start and finish dates for your project’s tasks by changing the timescale to Weeks and Days.

In order to change the font size for all of your task, you can use the Text Styles option available in Format menu. In order to do that, follow the steps below:

1. Go to the Format menu – Text Styles.
2. From Items to Change make sure you select All.
3. Change the size from the Size section and press OK.

After that, go to the File menu – Print - Print and select the Save to PDF option from the PDF drop-down in the lower left corner of the dialog.Another way to export you project to .PDF is to use the Export to PDF option available in Share menu – Export – Export to PDF.

You can apply a zoom in/zoom out in Tracking Gantt view by going to the Project menu - Zoom. In this way, you can zoom out to get a bigger picture of your project’s tasks by displaying Years and Months and you can zoom in to see the exact start and finish dates for your project’s tasks by changing the timescale to Weeks and Days.

You can change the duration of a task by resizing it. In order to do that, follow the steps below:

1. Move your mouse the end portion of the bar and you should notice a specific icon of the mouse.
2. Hold down the mouse and move the virtually displayed taskbar to the right if you want to increase the duration of the task, or to the left if you want to shorten the duration of your task.
3. Release the mouse when you are satisfied to the resulted duration of your task or length of its corresponding taskbar.

Also you can change the duration of the tasks by typing another value in the duration cell for the desired tasks.

At this point we don’t automatically calculate the %complete planned. As a workaround you can create a custom field of type Text and insert there the %complete planned.

In order to see the planned finish date for a task vs the actual finish date, please set a baseline by going to menu Project-Set Baseline.

After this, if you encounter some delays on tasks, please change the Start/Finish dates in the Gantt Chart view. These dates will be the actual start and finish dates. The planned dates can be seen in the Baseline Start and Baseline Finish fields.